The Costs Of Starting A Photocopying & Printing Business In Kenya

photocopying printing business

The photocopying and printing bureaus are one of the businesses that was feared could be wiped out by the emergence of the digital era which was poised to do away with paper work but a walk in the busy streets of Nairobi, for example, you will realize that the decades old business is still viable.

Leave alone the busy Nairobi CBD where the business can be spotted in multiple numbers in almost every building, it has also continued to pop up in every area countrywide due to its easy-to-start nature and limited barrier to set up.


However, its simplicity to start should not lead you to invest blindly. Always strive to know some few basics that will lead you to running a thriving business.

Below is a list of the major costs incurred in starting such a business



License is one of the most important things to think of before any other step in starting a business as it keeps you at peace with authorities.

  1. Single Business Permit: Here, you need the local authority license which is a requirement for all businesses. The cost varies from county to county with the average cost:  Ksh. 2,500
  2. Kopiken License: This refers to the copyright licensing
  • For a 3 in 1 small office printer- 1500 Kenyan Shillings.
  • 1 to 2 normal size copiers- 3500 Kenyan shillings.
  • For 3 to 5 normal size copiers- 5000 Kenyan shillings.
  • For 6 to 10 normal size copiers- 7000 Kenyan shillings.

Most photocopying business lack the kopiken licensing yet is required under law and lack of attracts penalties hence it is better to be safe than sorry.

      3.Safety License: i.e. Fire License: Ksh. 2,500


Just like in every other business, photocopy business needs strategic positioning.

Places experiencing high human traffic such as in buildings and highways can be ideal. You should also consider surrounding facilities such as campus or technical institution targeting students who are the most consumers in this area of business.

  • Rent : Appx 10,000 Kshs/month
  • Renovation & Remodeling: Appx 15,000/= Kshs


In such a venture, it is necessary to plan/forecast the scale of business one is expecting to encounter. From a small low traffic to a high traffic business location will help determine the number, types and specifications of the required equipment.

  1. Photocopier, Printers, Scanner: Nowadays it’s advisable to acquire a 3 in 1 multifunctional printer which comes with print, copy & scan functionalities. Several factors affect the price of such units i.e speed, paper size, make/model   Avg Cost: 40,000/= Kshs
  1. Computer: Any standard one should be able to connect with your copy-printer and do the job. It is advisable to go for good processing speeds, depending on the other services you may offer. Avg Cost: 25,000/= Kshs
  1. Laminator: A laminator is another required thing. Most people will come to laminate A4 papers but if you can buy a laminator which can do A3s the better. A standard laminator in Kenya goes for an Avg Cost: 4,000 – 8,000/= Kshs 
  1. Binding Machine: You also need a binding machine which is purchased based on how many pages it can bind at go. Most colleges only need to bind 50 to 70 pages at a go. Avg Cost: 10,000/= Kshs
  1. Stationery: And finally on the equipment, you need supporting tools that include stationery, staplers, spiral binders, flash drives, etc.

If you are purchasing a refurbished machine, make sure to get it from a trusted dealer and when choosing the brand, consider the availability of spares and maintenance in your area.

There are plenty of reasons why you’d want the best digital copier your budget will allow. Modern offices will find plenty of reasons to use a fast and dependable photocopier, and on this page we have list the best standalone digital copiers, as well as affordable and convenient multifunction printers (MFPs) in Nairobi, which combine printing and scanning functionality in one device, and slash the cost of producing printouts using inkjet or laser technologies. Here at Comprehensive technical providers we stand out as the best photocopier dealers in Nairobi, Kenya, our prices are attractive to best suit you photocopier needs

Here at Comprehensive Technical Providers we have an enviable reputation with more than 15years expertise working within the education sector, hospitals, small businesses and private organizations. We are an approved photocopying and printing equipment supplier and dealer in Nairobi. Our education, institution solutions will bring you incredibly low color cost per page, efficient and flexible printing and copying to help meet demands of your dynamic education environs.